Updated February 2009

• Read the Club's Rules & Regs, esp. the section on your responsibilities!
• Get admin privileges to the player database. How & Why

Late April

• Find an opposition team for your team's pre-season games. What games? How?
• Help find full-time players if your team is short. How
• Help register last-minute players. How

  Team Selection

• You will be asked to help with team selection. Make sure you know the rules.

  Just before the season starts

• Find out if your team wants to practice each week.
• Create and distribute a phone tree so that, if there are last minute schedule or field changes, you can get hold of everyone fast. (Get the phone numbers from the database.)
• Get the team equipment from the club equipment manager. List what you get so you can keep track of it.
• Print out a list of your players' names with their emergency and medical information (How) and stick it in the first aid kit.
• Delegate team tasks. You may want to divide up the chores of running a team so that everyone has a task. Then you won't have to worry about finding volunteers because everyone must choose one task to do.
• Check the OCSL web site to get the season schedule. Distribute it (or the link) to your team.

• Make sure all the team tasks are getting done.
• Keep tabs on the equipment until you are sure your equipment delegates are competant. (Corner flags are very easy to forget.)
• Check the OCSL web site before every game to make sure there are no last minute changes. Be especially careful to do this for the first month. The city may close fields with little to no notice. (You've got your phone tree ready, haven't you?)
• Pay any fines (but your team won't incur fines, right?!)
• Handle discipline. If you have a difficult player, deal with them immediately or the problem will worsen. You can always ask for help from more experienced coaches.
• Keep attendance.
• Keep tabs on your players' vacations and injuries so you'll know when to:
• Organize call-ups. How
• Organize (a) permanent call-up(s) How
• Organize practices. If you have never coached before, you may find this useful.

  If you need to add players after the regular registration period has ended.
  -- You can register players for the summer season up till July 31
  -- Most teams want 18 players on their roster. MR1 (that dedicated bunch) may only have 16.

All Teams
• Get team equipment from the club equipment manager.
• Print out a list of your players' names with their emergency and medical information (How) and stick it in the first aid kit.
• Make sure you know/have assigned your game day tasks .
  
  
  NCISL Teams mid-July
• find out if there is enough interest to enter (a) team(s).
• the NCISL requires 11-14 players on a team, but, if you ask nicely and promise to always field a team, you can have fewer.
• A full-time player's indoor fee will be:
  • The NCISL team fee / number of players
  • The EODSA registration fee ($15/both seasons in 2008)
  • The club equipment fee ($10/single season in 2008)
• A spare's indoor fee will be:
  • The EODSA registration fee ($15/both seasons in 2008)
  • A per-game fee decided on by the team
  
  beginning of August
• Register your team with the NCISL. See registration info.
  September
• Players register. See registration info.
• Captains go to the pre-season meeting
• Read the NCISL Indoor Bylaws & Laws of the game. (Click on About & look on the left) There's useful stuff on player numbers, borrowing players, kick-ins and late starts, all of which is different from outdoor.
  
  
  Coliseum Teams mid-July
• If you want a different team from the usual men's D4, R2 and R3 entered in the Coliseum, let the president know
  September
• The registrar handles player registration. You help with last minute players and/or if your team is short players. Same as the summer pre-season.
  October
• Check the Coliseum site for info on parking passes and schedules.
• Make sure you get the player cards from the registrar, president, summer coaches or players themselves.
• Read the Coliseum indoor rules (Click on Sports/Soccer/Downloadable Forms: Rules &Regs)
  
  
  

• Keep up with the game day tasks .
• Organize call-ups as needed, following the Coliseum or NCISL rules and regs
• Pay any fines (but you won't have any, right?!)
• Handle discipline. If you have a difficult player, deal with them immediately or the problem will worsen. You can always ask for help from more experienced coaches.

mid- to late-October
• find out if there is enough interest to enter (a) team(s).
  late-October
• The NCISL sends reminders to its winter teams to register for spring.
• New teams can apply at the same time, but returning teams will get preference.
• Registration is the same as for winter except that returning players do not have to pay the EODSA registration fee again. The NCISL website will have details

TBD. (It should be the same as Winter.)

• Ask an exec to make you an admin in our database
• Once admin, when you login to the database, you get an "admin" button to click. This gets you to a page where you can:
  • List your team's players (or any group of players)
  • Get their e-mail, phone, emergency, address and carpool info
  • E-mail them
  • Create a receiver list of them for your address book

• Get all your players involved -- have them ask friends and co-workers.
• Post to the OCSL player-wanted forum. E-mail appropriate players who have posted to the OCSL team-wanted forum. You'll find links to these at the OCSL web site.
• In 2008, a Yahoo spares group started up that could be worth a try.

• Make sure the player fills out the OSA form and waiver and gets it, along with the fee to the registrar or an executive member.
• If the registrar doesn't get the OSA form, e-mail him/her with the player's full name, birthdate, snail and e-mail addresses, and whether or not the player has a photo ID card.
• If the player does not have an OSA photo ID card, s/he will have to get one from the EODSA office AFTER the registrar has entered his/her info into the EODSA's database and BEFORE your first game. Check the EODSA website for their open hours, which change with the seasons.
• Make sure the player fills out their contact info in our Player Contact Database after the registrar has created an entry for them.

• to see what team can call-up from what other teams, check the call-up table in the FAQ on the OCSL site
• 2008 info: you can call up from any team with a number bigger than yours. W30+ is considered WR2 level. Mrec is considered MR6 level.
• you can call-up a maximum of 3 players
• you can call any one player up a maximum of 3 times
• make sure the player brings his/her player card to your game!
• to call-up a player within the club, use the OCSL playing up permit. Look on the OCSL web site under Forms/play up permit. You need to get it signed by the team whose players you are raiding. (Get a blank signed at the beginning of the year and photocopy it when you need it.)
• to call up a player from another club or even another league, you will need the Temporary Registration Permit (TRP) from the EODSA website. Look under Registration / forms / registration permits. Note that you'll probably need a fair bit of time to get this one done the first time you attempt it because you'll have to track down a signature and a bunch of numbers. This is what I needed for Lynwood W30+ players to play with WR1 in 2007:
  • Card number and name of player playing up.
  • Club name: Lynwood, number 0734
  • Team name: Lynwood Centennials, number 0734 W301
  • Check the "permit to play in a higher level"
  • Club name: Spitfires, number 0740
  • Team name: Spitfires WR1, number 0740 WR1 (Ask the club registrar for your team number)
  • Fill in the section for "releasing a player for a league game"
  • League = OCSL, registration number 5117
  • Club executive name, signature and card number (used to be coach was OK. No longer the case for women's teams in 2006)
  Once you've got all the blanks filled in, take it to the EODSA office and hand over $5.00 in return for 2 stamped copies. You keep one copy and give the other to the ref. Get the club to refund you. In 2007, the pres. (Mike) agreed to have a small slush fund -- no more than $45 -- for these.
• If the player ends up not playing, take all the TRP copies back to the EODSA office & they'll refund your $5.00 and make sure that this pgame doesn't count against the 3 times/player maximum.

• for soccer basics, including warm-ups and drills, get Ken Laba's documents. Ask one of the execs for his e-mail address if you don't have it
• for the basics of how to kick the ball and so on, look for the book "Steps to Success Activity Series: Soccer Steps to Success" by Joseph A. Luxbacher. You might be able to find a copy in the library.
• for drills, look on the internet. Try eteamz or, if you are good at deciphering chicken scratches, you can try reading the notes I wrote for myself from Luxbacher's book, the eteamz website, Ken Laba's notes and my memories of Graham Smith's drills: contact me, Jane Skinner, if you think you'd be interested.
• for practices, have drills in mind that will work with various numbers of players. You cannot predict how exactly how many players there will be at a practice. Be flexible.
• for practices and games, keep in mind that you must say the same thing over and over. And over. And over. It isn't that the players don't listen, it's just that they forget.

• organize players for tournaments
• make sure there are enough people for games (and practices) and keep track of attendance.
• check the opposition's cards at the game and make sure they check yours
• track shirts and (women only) shirt deposit cheques -- $100
• maintain and bring to games the following:
  • the cards and the ITRegistrar team roster
  • first aid kit. (Put the printout of players' emergency info in it!)
  • net and corner flags (and ladder, pegs, hammer, velcro)
  • balls
  • game sheets
  • (men only): the shirts
  • (some teams) refreshments

Note: there are penalties ($$, defaults!!) which a team may incur if they forget the cards, net/flags or game sheets. I'd recommend telling your volunteers about them so that they will be less likely to forget.

Optionally, you may also want to assign people to:

• get any equipment the players want to buy from the club's equipment manager -- shorts, socks, balls
• create and run drills for any practices
• create the game line-up, strategy, subbing order
• run fitness for your team and lead stretches (games & practices)
• run goalie drills and warm-ups (games & practices)

• Arrange temporary or permanent call-ups as needed.
• Find new full-time players if required.
• Cancel practices if there won't be enough players (Ask the coach how many s/he needs to make a good practice.)
• Keep track of who makes it to the games and practices, and who says they will be there but doesn't show. Team selection next year is partly based on a player's reliability this year. Less reliable players may be bumped to a lesser skilled team or to a waitlist the following year. Make sure your players know you are keeping attendance and why it matters.

• Paperwork for call-ups and replacements may require trips to the EODSA office
• finding replacements may just require getting someone's friend or may require advertising/following up leads in the OCSL player/team wanted forum

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