February, 2010

The refund policy

At any time, a member may request to be removed from the club membership. The club registrar and team coach will need to be notified in order to process a refund for your membership fee. If you have not been placed on a team by the time that you decide to leave the club, you only have to notify the club registrar. The amount of the player's refund will be the membership fee minus the following deductions:

• $25 to cover the cost of EODSA player registration (We register players with the EODSA immediately after team selection.)
• $20 to cover the cost of the pre-season practices and exhibition games (if attended any)
• $8 for each regular season game played or that the player was a full-time member

Goalkeepers may qualify for a membership refund of up to $50 which is reimbursed at the conclusion of the season. Each summer team can have at most one player eligible for a goalkeeper refund. The president and club treasurer will approve all goalkeeper refunds.

A refund request must be submitted in writing to the club registrar or in an email to the club email address.

Refunds requested prior to May 31 will be mailled to you no later than June 30. Refunds requested after May 31 will be mailled out no later than September 30.

Summer refund requests submitted to the club after September 30 will not be processed.

The Team Assignment Policy - Men

The new MR2 team "Joga Bonito" is exempt from the team assignment policy.

As player registrations are received by the club registrars, they will be placed into one of the following lists. Each list is ordered by date of registration.

• Men Recreational: MR2, MR4, MR6
• Men OT: OT5

Groups of players wishing to play on the same team may make such a request to the club registrars (as early as possible), and the club will attempt to satisfy that request, but no guarantees can be made. There are multiple factors to consider when attempting to meet this request, including skill, reliability and seniority of all members of the group.

At the conclusion of the last preseason practice (typically around April 30), the Men Rec list will be sorted into full time and waitlist members. The full time list will be the first 64 registered players who meet the player requirements. Those registered from 65 onwards will be placed into the waitlist queue. If there are fewer registrations received than full time spots, additional registrations will continue to be accepted until the full time membership is full.

The full time members will be guaranteed placement for a full time spot on a team. Each team may elect to register additional full time members from those in the waitlist queue. Each team will take no less than 16 full time players. Once a player is placed in the waitlist queue, the order of registration will have no bearing on selection for full time roster positions.

Prior to the start of the OCSL season, those players still in the waitlist queue may be offered a waitlist position for one team. If the club coaching staff determines that there are too many waitlist members to assign each to a specific team, then those members who are not offered a team waitlist position will be offered a refund of their registration fees (less $20 for pre-season costs).

A player selected for waitlist for a particular team will be called up by the team coach/manager as needed. Waitlist players for a team are allowed unlimited # of games and may participate in all team practices. Waitlist players may be entitled to a partial refund on their registration fee (at the end of the season), based upon the refund policy.

Returning players for Men OT will have priority for full time positions provided their registration is received by the club registrars by March 15. If there are still full time openings for Men OT after March 15, full time positions will be allocated based on order of registration starting from the club AGM date. Full time positions are conditional upon the player requirements.

Player Requirements

Players occupying a full time membership position in a player list will be given a full time team roster spot conditional upon:

1. Skill: Players must meet a minimum level of soccer ability to be placed on a team. Players that cannot compete at the minimum competitive level will be referred to a more suitable playing environment. This includes a minimum level of physical conditioning.
2. Reliability: Past and current attendance to club and team practices and games will be considered when evaluating a player's reliability.
3. Player constraints: Players need to indicate which teams they cannot play on as well as the team they wish to play on when they enter their data in our database If there is no suitable division available for that player, then a full time roster spot cannot be guaranteed.

The entire club coaching staff will make any decisions regarding the removal of a player from the full time membership to a waitlist.

The Team Assignment Policy - Women

The women guarantee spots to those returning players who showed up to games reliably in the preceding season and who get their registrations in on time.

There are nearly always a few spots open each year for new players who have the skill required to play on the team. Please contact the club if you are interested.

Tournament Registration

Announcements will be made via email or on our web site regarding any tournament and fall league teams. A contact person will be designated on a per team basis and that person will handle players signing up for that team. Player spots are reserved on a first-come, first-served basis.

Note: Players who have a record of not showing for tournament teams will be required to pay in full to the team contact prior to the tournament to reserve a spot, or may be denied a spot on the team.

E-mail Your Registration Fee

To do this, you need on-line banking with one of the 5 major Canadian banks (BMO, CIBC, RBC, Scotia or TD) or another participating financial institution. At the moment, President's Choice bank does not permit Interac e-mail transfers.

Log on to your bank account as usual and then look for "Interac" or "email money" or something similar. The TD puts this option under "Payments and Transfers". I don't know about other banks.

Follow the bank's instructions to send the money to

Security Note: The rtr.ca address is very fussy about accepting mail. If you have trouble getting mail through, tell the club and we will see about white-listing your specific e-mail address.

E-mail Your Waiver

The spitfires treasurer is accepting registration e-mails -- whether for the fee or for the waiver. The address is:

Remember to sign both pages of the waiver before scanning and e-mailing!

Security Note: The rtr.ca address is very fussy about accepting mail. If you have trouble getting mail through, tell the club and we will see about white-listing your specific e-mail address.

Post-dated Cheques

There are 2 problems with post-dated cheques: either they don't work or they force the registrar to make 2 trips to the bank. Just for you.

What happens is as follows:

1. The registrar will not notice the date and will take it to the bank. The bank clerk usually does not notice the date and will cash the cheque. Then your cheque will bounce and cause grief to both you and the registrar.
2. In the extremely unlikely case that the cashier does notice the date, the registrar will be told to make a second trip to the bank, later, to cash your cheque. It is just rude to expect a volunteer to do this for you.

Back to:

• The Top
• This year's teams
• The refund policy
• The team assignment policy - Men
• The team assignment policy - Women
• Tournament Registration
• Email Your Fee
• Email Your Waiver

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